Design proofs
Share the exact PDF being reviewed instead of an attachment chain.
For design agencies
Send the proof, keep the decision, retain the version.
Design review gets messy when the client’s feedback lives in one place and the PDF they saw lives in another. Give each proof a client project, a review link and a visible revision trail.
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How this work moves
A proof only works when everyone is looking at the same one.
Design review has a specific failure mode: feedback may be good, but it becomes unusable when it refers to an older proof, a screenshot or an attachment whose status is unclear. A design agency needs the client to open the proof selected for review and needs the team to retain the versions that explain how that proof changed.
EveryTask keeps the design PDF, the brief that informed it and the client response close together. The goal is not to replace design software. It is to make proofing, approval and the final retained PDF less dependent on an attachment trail that becomes impossible to interpret after a few rounds.
The work around the work
The document is not the problem. Where it goes next is.
- A client comments on an older proof because the attachment chain is unclear.
- A final file replaces the version that was actually approved.
- The team has to reconstruct a decision from screenshots and email replies.
The document set
The client work you need to keep together.
Project briefs
Keep the original brief near the design decisions it informs.
Client agreements
Move an accepted proposal or contract on to its signature step.
Where it helps
For design work where proof, feedback and approval must line up.
Sharing a client proof
Place the proof in its project and send a review link to the version the client should see. This gives the client a simple route to the right file instead of a choice between similarly named attachments.
Collecting mark-up before a revision
Use comments and annotations when a proof needs concrete feedback. The agency can prepare the next version with the original request still attached to the relevant document context.
Retaining an approved artwork record
Save the agreed proof in the project rather than overwriting the history. This helps when production, account management or a returning client needs to know what was approved.
The agency flow
From working document to finished record.
EveryTask does not replace the work. It gives the client document a place to move through it.
- 01
Put the proof in the client project
Upload the PDF where the brief and earlier versions already belong.
- 02
Mark up the working copy
Add text, highlights or annotations while keeping the source revision intact.
- 03
Invite the client to review
Share a simple link for feedback without requiring a new account.
- 04
Keep the approved proof
Save the final revision and retain earlier versions for the next round of context.
What changes
A client project is more than a folder.
A clear current proof
The client opens the document you selected, not a guess from an inbox.
A decision trail
Feedback and the revised PDF stay together instead of being reconstructed later.
No destructive final saves
The later file becomes a new version, so earlier proofing remains available.
Questions, answered
EveryTask for design agencies
Can a client review a design proof without a workspace account?
Yes. The client can use a review link to access the proof the agency shared, without having to join the agency workspace.
How do we avoid feedback on the wrong proof?
Choose and share the current document version deliberately. The project keeps the document history visible, so a new proof does not erase the version that was previously reviewed.
Can the design PDF be annotated before review?
Yes. The editor supports annotations and comments, so the agency can mark up a working copy before or during the review process.
What happens after the design is approved?
The agreed version remains in the project and can move to its next step, such as a client agreement or the final retained record.
Ready when you are
Give the next client document a place to go.
Create a free workspace, then add the first client project when the work is ready.
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