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A project or milestone is ready to bill.
Invoice template
Free invoice template
Create a client-ready invoice with line items, tax, payment terms and a clear total due.
- Free to use
- VAT calculated
- Your colors and fonts
INVOICE
INV-0148
| Brand sprint, stage 2 | £2,100 |
| Packaging artwork, 3 SKUs | £1,500 |
Subtotal£3,600VAT 20%£720
Total due£4,320
Payment
30 days. Bank details below.
Example preview with your branding applied
Made for the moment
Use this template when
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A client needs a payment request their finance team can process.
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You need a reusable invoice structure for client work.
A useful structure
What’s inside the template
An invoice is a request for payment that has to survive somebody else’s accounts process. Most of what makes one get paid late is a missing detail that sends it back to you rather than into their system.
Invoice.pdfTemplate
- 1
Invoice details
The number, dates and payment reference.
- 2
Client and business details
The billing information both sides need.
- 3
Line items and tax
What is billed, the rate and total due.
- 4
Payment terms
When and how the client should pay.
A client-ready structure from first detail to final next step.
Make it useful
From a filled template to a clear decision
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First Make the work recognisable
Use line items the client can match to the agreed scope.
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Then State an actual due date
A date is easier to act on than a payment duration.
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Finally Keep the payment route clear
Include the reference and instructions needed to process it.
Ready when you are
Make it your own in three steps
- 01
Fill in the details
Add the client, work and terms that belong in this version.
- 02
Generate the document
Your chosen colours and fonts are applied automatically.
- 03
Save, share or sign
Keep it in the project, send it for review or request a signature.
The workspace
More than a downloaded file
Your branding, applied
Set colours and fonts once. Each document uses them automatically.
Review or signature
Share the document for feedback, or request a signature from the same place.
Versions kept together
Keep the document, feedback and version history with the client project.
Questions
- Do I need to be VAT registered to invoice?
- No. If you are not registered, do not charge VAT and do not show a VAT line.
- What invoice number should I start at?
- Anything, as long as it is sequential afterwards. Many people avoid starting at 1 for reasons that are entirely presentational.
- Can I invoice in another currency?
- Set the currency symbol on the invoice. If the client pays in a different currency, agree who covers the conversion beforehand.
Use this template
Free to start. One project, no card needed.